Every examination, every defect, every certificate, stored permanently per asset. Any record retrievable in under 10 seconds during an HSE audit.
Start free trial →Spending 20 minutes searching for a report while an HSE inspector waits signals poor record management, and inspectors note it. With Lolerflow, any record is accessible in under 10 seconds from any device.
Regulation 11 of LOLER 1998 requires that examination reports are kept available, by the dutyholder, until the next report is produced, and for at least two years for equipment that has been taken out of service. In practice, the HSE recommends retaining records for the full working life of the equipment. When an HSE inspector requests inspection records during a site visit, or following an accident investigation, those records need to be retrievable promptly. An inability to produce them is treated as evidence of poor compliance management, which compounds any other issues found.
Beyond the immediate retrieval requirement, a complete inspection history provides something that individual reports cannot: a pattern. A chain hoist that receives a Cat C advisory note at every examination over three years is telling you something about its condition trajectory. A MEWP that has had the same hydraulic seal defect categorised as Cat B at two consecutive inspections, and the client has not carried out the repair, is a liability risk that is visible in the history but invisible if you only look at the most recent report. Lolerflow's complete asset timeline makes these patterns visible and actionable.
In accident investigations, inspection history is one of the first pieces of evidence requested. The HSE will want to know whether the equipment was being examined at the correct intervals, what defects had been identified and when, and whether appropriate action was taken on Cat A and B findings. A complete, searchable digital history that can be produced quickly, and that shows a consistent pattern of timely examinations and appropriate defect management, is a significant asset in demonstrating due diligence.
Independent inspection companies are the primary users of Lolerflow's history features, for them, being able to produce any client's records at short notice is a professional obligation. If a client is visited by the HSE or has an incident involving a piece of lifting equipment, the inspection company will be asked to provide the examination history. Having it immediately accessible, correctly formatted, and covering the full required period is not just convenient, it is essential professional protection.
In-house health and safety managers at manufacturing plants, distribution centres, and port operations use the history view as an ongoing management tool. Rather than waiting for the inspection company to send a report, they can log into their client portal and review the history for any asset at any time, checking whether overdue items have been addressed, tracking the age and condition trajectory of older equipment, and building the case for capital expenditure when asset history shows deteriorating condition scores.
Insurance assessors and loss adjusters reviewing a lifting equipment incident will typically request three to five years of inspection records. In a paper-based system, gathering this involves searching filing cabinets or chasing the inspection company for copies of old reports, a process that can take days and may produce incomplete results. From Lolerflow, the same records are produced in minutes, complete and searchable.
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