Home · LOLER Inspection Templates
LOLER certificate template, LOLER test certificate template, and Report of Thorough Examination template. Available in PDF and Word. One general template plus 8 equipment-specific variants. Free, no email required.
What most people call a LOLER certificate template or a LOLER test certificate template is formally known as a Report of Thorough Examination (ROTE). It is the statutory document required under Regulation 9 of LOLER 1998. It is also called a LOLER report template. The templates below serve as all three: covering all 12 Schedule 1 mandatory fields, free to download in PDF and Word.
LOLER Certificate Template
PDFCovers all lifting equipment types. All 12 Schedule 1 mandatory fields. Open in browser, then Print → Save as PDF.
Each LOLER certificate template below is pre-populated with inspection points for that equipment type. All Schedule 1 compliant.
Overhead / Bridge Crane
For gantry and overhead travelling cranes. Covers hoist unit, hook, runway rails, end stops, and controls.
Mobile Crane / Telehandler
For all-terrain, crawler, and rough-terrain cranes. Also covers telehandlers used in lifting operations.
Forklift / Reach Truck
For counterbalance forklifts, reach trucks, and side loaders used for lifting operations under LOLER.
MEWP / Scissor Lift / Boom Lift
For scissor lifts, boom lifts, and cherry pickers. Carries persons — 6-month examination interval applies.
Passenger & Goods Lift
For fixed lifts carrying persons or goods. Passenger-carrying lifts require examination every 6 months.
Slings, Chains & Accessories
For textile slings, chain slings, wire rope slings, shackles, eyebolts, and swivel hooks. All accessories: 6-month interval.
Spreader Beam / Lifting Frame
For spreader beams and lifting frames. Covers structural integrity, attachment points, and rated capacity markings.
Patient Hoist (Healthcare)
For ceiling track hoists, mobile hoists, and bath hoists. LOLER applies fully in healthcare settings.
When a client asks for their LOLER certificate, this is the document they mean. Under Regulation 9 of LOLER 1998 ↗, the Report of Thorough Examination is only legally valid if it captures every field in Schedule 1. One missing field and the examination does not satisfy the legal duty.
Name and address of the employer
Address where the examination took place
Equipment identification: type, serial number, date of manufacture
Date of the last thorough examination
Safe Working Load in every configuration
First examination or post-exceptional-circumstances declaration
Whether the equipment is safe to continue in use
Date of the next thorough examination
Urgent repairs required
Non-urgent repairs and remedial action required
Name and address of the competent person
Date of the examination and competent person signature
Every template on this page covers all 12 fields. See the HSE guidance on LOLER ↗ or our thorough examination guide for more detail on what each field requires.
The interval between examinations is set by Regulation 9. It depends on what the equipment does, not just what it is. Get the interval wrong and your client is non-compliant.
| Equipment | Interval | Template |
|---|---|---|
| Equipment for lifting persons: MEWPs, passenger lifts, patient hoists | 6 months | MEWP / Passenger Lift / Patient Hoist |
| Lifting accessories: slings, chains, shackles, eyebolts | 6 months | Slings, Chains & Accessories |
| Overhead crane, gantry crane, bridge crane | 12 months | Overhead / Bridge Crane |
| Forklift, mobile crane, telehandler | 12 months | Mobile Crane / Forklift |
| Goods lift, service lift | 12 months | Passenger & Goods Lift |
| Any equipment after damage, accident or significant alteration | Before next use | General ROTE Template |
An examination scheme agreed with your insurer may allow different intervals. Records must be kept for at least 2 years, or the lifetime of the equipment for lifting accessories. See our LOLER record-keeping guide.
Your inspector is on site. The template is open. Here is what needs to go in it.
Start with the employer name and address, then the site address. Next, record the equipment. Every item needs a unique identifier. Use the serial number where available. If there is no serial number, describe the markings. Include the date of manufacture if known, and the safe working load in every configuration.
Then the examination itself. Record the condition of each safety-critical component. Be specific about what was checked. Vague entries like "checked satisfactory" do not show that a thorough examination was carried out.
Record any defects found and categorise them. An immediate danger means the equipment comes out of service now. A defect that is not yet dangerous still needs a remediation date recorded on the certificate.
Finally, the competent person signs and dates the report. That signature is what makes it a legal document under LOLER 1998 ↗. Without it, the certificate is not valid.
When templates are not enough
Most inspection companies use Word templates for years. It works. But the admin adds up fast.
Lolerflow generates a signed, Schedule 1-compliant LOLER certificate on submission. Stored against the asset. Shared with your client through a portal. Reminders fire before each due date. No evening typing. No chasing people for records.
Try Lolerflow free — 30 days£250/month · Unlimited inspections · No credit card required