Home · LOLER Inspection Templates
Download free LOLER templates as PDF or Word documents. One general LOLER certificate template plus 8 equipment-specific variants covering tail lifts, cranes, forklifts, lifting accessories, and more. No email required. All LOLER certificates generated include the mandatory Schedule 1 fields.
What most people call a LOLER certificate template or a LOLER test certificate template is formally known as a Report of Thorough Examination (ROTE). It is the statutory document required under Regulation 9 of LOLER 1998. It is also called a LOLER report template. The templates below serve as all three: covering all 12 Schedule 1 mandatory fields, free to download in PDF and Word.
Your LOLER cert — short for LOLER certificate — is the examination report produced after each thorough examination. It must contain all mandatory Schedule 1 fields. Without every field completed, the cert is not legally valid, even if the physical inspection was thorough.
LOLER certification is not a qualification you obtain once. It refers to the ongoing process of certifying each piece of lifting equipment is safe through regular thorough examinations. Every time a competent person signs a completed LOLER cert, they are confirming the equipment meets its safe working load at that point in time.
Need a LOLER test certificate template? Our templates cover all Schedule 1 mandatory fields and are accepted by LEEA-accredited ↗ examiners as a compliant starting point for any thorough examination.
A LOLER inspection certificate (also called an examination report or ROTE — Report of Thorough Examination) must be issued after every thorough examination under Regulation 10 of LOLER 1998 ↗. One missing field and the document does not satisfy the duty.
The LOLER report — formally the Report of Thorough Examination — is the legal document that records the examination findings, safe working load, next examination due date, and any defects found. It is what your client must produce if the HSE requests evidence of compliance. It must be kept for the life of the equipment for lifting accessories, or until the next examination for all other lifting equipment.
LOLER Certificate Template
PDFCovers all lifting equipment types. All 12 Schedule 1 mandatory fields. Open in browser, then Print → Save as PDF.
The Report of Thorough Examination (ROTE) is the statutory output of every LOLER inspection. It is the document your client must keep, produce on demand for the HSE, and retain for the life of the equipment.
Need a tail lift LOLER inspection sheet template? Our templates cover tail lifts, vehicle-mounted cranes, and all LOLER-relevant equipment types. Each variant is pre-populated with the inspection points for that category, so your competent person does not start from a blank form.
All LOLER certificates generated from these templates include the 12 mandatory Schedule 1 fields. One missing field and the examination report is non-compliant, even if the physical inspection was thorough.
Each LOLER certificate template below is pre-populated with inspection points for that equipment type. All Schedule 1 compliant.
Overhead / Bridge Crane
For gantry and overhead travelling cranes. Covers hoist unit, hook, runway rails, end stops, and controls.
Mobile Crane / Telehandler
For all-terrain, crawler, and rough-terrain cranes. Also covers telehandlers used in lifting operations.
Forklift / Reach Truck
For counterbalance forklifts, reach trucks, and side loaders used for lifting operations under LOLER.
MEWP / Scissor Lift / Boom Lift
For scissor lifts, boom lifts, and cherry pickers. Carries persons — 6-month examination interval applies.
Passenger & Goods Lift
For fixed lifts carrying persons or goods. Passenger-carrying lifts require examination every 6 months.
Slings, Chains & Accessories
For textile slings, chain slings, wire rope slings, shackles, eyebolts, and swivel hooks. All accessories: 6-month interval.
Spreader Beam / Lifting Frame
For spreader beams and lifting frames. Covers structural integrity, attachment points, and rated capacity markings.
Patient Hoist (Healthcare)
For ceiling track hoists, mobile hoists, and bath hoists. LOLER applies fully in healthcare settings.
When a client asks for their LOLER certificate, this is the document they mean. Under Regulation 9 of LOLER 1998 ↗, the Report of Thorough Examination is only legally valid if it captures every field in Schedule 1. One missing field and the examination does not satisfy the legal duty.
Name and address of the employer
Address where the examination took place
Equipment identification: type, serial number, date of manufacture
Date of the last thorough examination
Safe Working Load in every configuration
First examination or post-exceptional-circumstances declaration
Whether the equipment is safe to continue in use
Date of the next thorough examination
Urgent repairs required
Non-urgent repairs and remedial action required
Name and address of the competent person
Date of the examination and competent person signature
Every template on this page covers all 12 fields. See the HSE guidance on LOLER ↗ or our thorough examination guide for more detail on what each field requires.
The interval between examinations is set by Regulation 9. It depends on what the equipment does, not just what it is. Get the interval wrong and your client is non-compliant.
| Equipment | Interval | Template |
|---|---|---|
| Equipment for lifting persons: MEWPs, passenger lifts, patient hoists | 6 months | MEWP / Passenger Lift / Patient Hoist |
| Lifting accessories: slings, chains, shackles, eyebolts | 6 months | Slings, Chains & Accessories |
| Overhead crane, gantry crane, bridge crane | 12 months | Overhead / Bridge Crane |
| Forklift, mobile crane, telehandler | 12 months | Mobile Crane / Forklift |
| Goods lift, service lift | 12 months | Passenger & Goods Lift |
| Any equipment after damage, accident or significant alteration | Before next use | General ROTE Template |
An examination scheme agreed with your insurer may allow different intervals. Records must be kept for at least 2 years, or the lifetime of the equipment for lifting accessories. See our LOLER record-keeping guide.
Your inspector is on site. The template is open. Here is what needs to go in it.
Start with the employer name and address, then the site address. Next, record the equipment. Every item needs a unique identifier. Use the serial number where available. If there is no serial number, describe the markings. Include the date of manufacture if known, and the safe working load in every configuration.
Then the examination itself. Record the condition of each safety-critical component. Be specific about what was checked. Vague entries like "checked satisfactory" do not show that a thorough examination was carried out.
Record any defects found and categorise them. An immediate danger means the equipment comes out of service now. A defect that is not yet dangerous still needs a remediation date recorded on the certificate.
Finally, the competent person signs and dates the report. That signature is what makes it a legal document under LOLER 1998 ↗. Without it, the certificate is not valid.
Any lifting equipment used at work falls under LOLER 1998 and requires a thorough examination at the correct interval. The list is broader than many duty holders expect. Here are the most common equipment types, along with the examination frequency that applies:
A LOLER certificate template is available for each equipment type in the library above. Select the one that matches what you are examining and it will be pre-populated with the correct inspection scope.
When templates are not enough
Most inspection companies use Word templates for years. It works. But the admin adds up fast.
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