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Lolerflow replaces spreadsheets, Word templates, and shared drives with a single platform built around LOLER 1998 from the ground up. Record thorough examinations on your phone, generate Schedule 1 compliant examination reports instantly, alert duty holders of Category A defects automatically, and give clients self-serve access to their records. One flat monthly fee. No per-user charges.
Each feature exists because a competent person or duty holder needed it on site. No bloat. No configuration wizards. No feature flags you will never use. Just the tools required for LOLER compliance, ready from day one.
Lolerflow runs natively on iOS and Android. A guided inspection form walks the competent person through every mandatory field required under LOLER 1998 and Schedule 1. Signal is not required. In basements, warehouses, or construction sites with no connectivity, the app continues working. Photograph defects, assign defect categories, record safe working loads, and complete the examination entirely offline. When connectivity returns, everything syncs automatically. No duplicate entries. No data loss. No manual uploads.
Learn more about mobile inspections with full offline support →Lifting accessories form the bulk of most asset registers. Chains, shackles, slings, eyebolts, and hooks must each be examined individually. Inspecting them one at a time through a full form is slow. Rapid inspection mode lets you scan a QR code, select a result, photograph any defect, and move on in seconds. Safe working loads are pre-populated from the asset register. Defects are flagged inline. At the end of a batch, all examination reports and certificates are generated together. Inspectors routinely complete over 200 items in a single day.
Learn more about rapid batch inspection mode →Every completed thorough examination generates a Schedule 1 compliant PDF report automatically. The examination report includes all mandatory fields: equipment description, identification mark, safe working load, examination date, defect categories, examiner details, and the date of the next required examination. You never edit a Word template again. Reports appear instantly in the client portal and export to Excel for bulk analysis. Your company branding is applied automatically. No copy-pasting. No chasing templates. No formatting time.
Learn more about schedule 1 compliant examination reports →Every completed thorough examination produces a branded PDF certificate and an Excel report automatically. No templates to fill in, no copy-pasting between systems. The PDF certificate is formatted to meet client expectations and includes all mandatory Schedule 1 fields. The Excel export lets you run bulk analysis across your full examination history, filter by equipment type or client, and produce management summaries. Both formats are available immediately after an inspection is submitted, with no delay and no manual formatting step.
Learn more about pdf certificates and excel reports →When a competent person identifies a defect that poses an immediate risk, LOLER 1998 requires that the duty holder is notified without delay. Lolerflow automates this obligation. The moment a Category A defect is recorded, an alert is sent instantly to the nominated duty holder contact. The defect report, including photographs and the examiner's written findings, is attached automatically. The duty holder can take the equipment out of service immediately, with a clear audit trail showing the notification was made and received. No phone calls. No risk of the alert being delayed or missed.
Learn more about duty holder defect alerts →Print a QR code label for every asset in your register. When an inspector arrives on site, they scan the label with their phone. The app opens directly to the asset record, showing the full examination history, current certificate status, next due date, and safe working load. Labels print on weatherproof vinyl for outdoor lifting equipment. Colour-coded tags show at a glance whether the current examination is valid. A scan also lets clients verify the current certificate status during pre-use checks. It replaces guesswork with a two-second confirmation.
Learn more about qr code asset labels and colour-coded tags →Under LOLER 1998, there is no grace period. Lifting equipment that is overdue for thorough examination must be taken out of service immediately. Missing a date by one day means non-compliance. Lolerflow calculates the next examination date the moment an inspection is recorded. Automatic email reminders go out at configurable intervals, typically 30 days, 7 days, and 1 day before the due date. If a date passes without examination, an overdue alert fires immediately. Reminders reach your team and, optionally, your clients directly.
Learn more about automated examination due reminders →Every thorough examination, every defect finding, every photograph, and every certificate is stored permanently against the asset record. The audit trail is tamper-evident: records cannot be altered after submission. This evidences the independence of the competent person and protects your business in the event of an HSE investigation or insurance claim. The inspection history meets the retention requirements under LOLER Regulation 11. When HSE request records, you retrieve them in seconds rather than searching filing cabinets or shared drives.
Learn more about tamper-evident audit trail →Lifting equipment moves between sites. When it does, traceability must follow it. Lolerflow lets you assign each asset to a specific client site and update its location as it moves. The asset register shows the current location, examination status, and full history for every item across every site you manage. Managers can view overdue examinations across the whole portfolio from a single dashboard. At client handovers, the full compliance record travels with the equipment. No spreadsheets. No version conflicts. No missing records at audit.
Learn more about multi-site asset register →Lolerflow supports the full range of lifting equipment covered by LOLER 1998. Complex assets such as overhead travelling cranes, passenger lifts, and mobile elevated work platforms have detailed inspection templates with structural checks, load test records, and safety device verification. Lifting accessories including chains, shackles, slings, eyebolts, and hooks use streamlined forms optimised for speed. Each equipment type enforces the correct examination interval: 6 months for lifting accessories and person-carrying equipment, 12 months for other lifting equipment, or a custom scheme defined by your competent person.
Learn more about all lifting equipment types covered →Each client gets their own secure login to access examination reports, certificates, and asset records. Clients see only their own data, fully isolated from other accounts. They can download PDF certificates, check which equipment is due for examination, and view the complete inspection history for any asset. This removes the need for email threads, phone calls, and manual certificate dispatch. The client portal is included in your Lolerflow subscription at no extra cost. Your clients pay nothing to use it.
Learn more about client self-serve portal →Lolerflow charges a single flat fee of £250 per month. There are no per-user licences, no per-inspector charges, no per-inspection fees, and no asset limits. Whether you have 2 inspectors or 20, whether you examine 50 items a month or 5,000, the price is the same. Onboard every inspector in your company without worrying about costs scaling. Your admin team, office staff, and clients all get access, included in the price.
Learn more about unlimited users, unlimited assets →Most inspection software is built for general safety audits, facility checks, or food hygiene inspections. When you use these tools for LOLER thorough examinations, you hit the same problems every time. They do not enforce Schedule 1 fields. They do not understand defect categories A, B, and C. They do not calculate the correct examination intervals for different types of lifting equipment. They do not produce the written report that HSE expects to see under LOLER 1998.
The result is hours spent configuring templates and explaining mandatory fields to inspectors. Every template change triggers retraining. Every HSE guidance update sends you back to the configuration screen. And when a duty holder needs immediate notification of a Category A defect, you are relying on a phone call rather than an automated, time-stamped alert.
Lolerflow takes the opposite approach. LOLER compliance is not a configuration option: it is the foundation. Every form, every examination report template, every reminder rule, every defect alert, and every data validation is built specifically around LOLER 1998, the Approved Code of Practice, and HSE guidance. You do not configure it. You use it from day one.
| Feature | Lolerflow | Spreadsheets | Generic Tools |
|---|---|---|---|
| Schedule 1 compliant examination reports | ✓ | ✗ | ✗ |
| Works offline on site | ✓ | ✗ | Partial |
| Automated thorough examination reminders | ✓ | ✗ | ✓ |
| Duty holder Category A defect alerts | ✓ | ✗ | ✗ |
| Client self-serve portal | ✓ | ✗ | ✗ |
| QR code asset scanning | ✓ | ✗ | Partial |
| Colour-coded tags and asset labels | ✓ | ✗ | ✗ |
| Rapid batch inspections | ✓ | ✗ | ✗ |
| Multi-site asset register | ✓ | ✗ | Partial |
| Tamper-evident audit trail | ✓ | ✗ | ✗ |
| UK data residency (GDPR) | ✓ | ✓ | ✗ |
| Unlimited users and assets included | ✓ | ✓ | ✗ |
Designed for the competent person on site, not office administrators. This is how a thorough examination works with Lolerflow.
Scan the QR label on the lifting equipment or search the asset register. The app shows the full record: previous thorough examinations, safe working load, defect history, and current certificate status.
Work through the guided form. Mandatory Schedule 1 fields are enforced by the system. Photograph defects inline. Assign defect categories A, B, or C. Record the result. Each item takes under five minutes.
Tap submit. The Schedule 1 compliant examination report is generated instantly with your company branding. The next due date is calculated. Reminders are scheduled. Category A defect alerts fire immediately if required. The report appears in the client portal within seconds.
No notes to type up later. No reports to format at your desk. No certificates to email manually. The full inspection-to-certificate process is complete before you walk to the next piece of lifting equipment.
Start your free 30-day trial today. No card required. No contract. Your first Schedule 1 compliant examination report is ready within minutes of signing up.