Every LOLER examination report auto-generated to HSE Schedule 1 standard. PDF and Excel. Available in the client portal the moment you submit.
Start free trialLolerflow captures all 12 fields during the inspection and populates the report automatically, nothing missing, nothing left to add later.
Under Regulation 10 of LOLER 1998, every thorough examination must produce a written report containing all 12 fields specified in Schedule 1 of the regulations. Missing even one field means the report is technically non-compliant, and in an HSE inspection, incomplete records are one of the first things auditors flag.
Paper-based and spreadsheet workflows are particularly vulnerable here. Inspectors working with handwritten forms regularly miss fields under time pressure, especially defect categorisation and next examination dates. When those notes are typed up hours later, details get lost or transposed. The result is a report that looks complete but fails under scrutiny.
Lolerflow eliminates this risk entirely. The inspection form enforces every mandatory field before submission is allowed. You physically cannot generate a report with missing data. This is why purpose-built LOLER inspection software outperforms generic tools, it is designed around the specific legal requirements of Schedule 1, not retrofitted from a general-purpose template.
Different clients need different formats. Some want a formal PDF certificate for their compliance file. Others need an Excel export they can filter, sort, and import into their own asset management system. Lolerflow generates both automatically at the moment of submission, no manual formatting, no copy-paste into templates, no waiting for the back office.
For inspection companies managing 200+ assets across multiple clients, this saves hours every week. Instead of an inspector spending 45–60 minutes each evening typing up handwritten notes, the certificate is ready before they leave the site. That time saving alone, typically 2–3 hours per day per inspector, translates to a significant reduction in overhead compared to spreadsheet-based workflows.
Under LOLER record keeping requirements, examination reports must be retained until the next report is issued, and in practice, the HSE recommends keeping them for the lifetime of the equipment. Lolerflow stores every report permanently against the asset record, with no automatic deletion. When an HSE inspector requests the examination history for a specific crane, forklift, or MEWP, you can retrieve it in under 10 seconds, not 10 minutes searching through filing cabinets.
Every report is searchable by asset, client, date, defect category, or inspector. Category A, B, and C defect classifications are tracked with resolution status and dates, giving you a complete audit trail that demonstrates ongoing compliance.
Your clients also benefit through the self-serve client portal, they can log in at any time to view and download certificates for their equipment without needing to contact you. No email threads, no chasing, no delays.
Schedule 1 of LOLER 1998 sets out exactly what every thorough examination report must contain. These are not guidelines, they are the minimum legal standard under Regulation 10. A report missing any of these fields is technically non-compliant, regardless of the quality of the examination itself:
Lolerflow captures all 12 categories of required information during the guided inspection form and populates them into the final Schedule 1 report automatically. Mandatory fields are enforced, the form cannot be submitted until all required data has been entered. This means every report produced by Lolerflow meets the Schedule 1 standard by construction, not by chance.
As a competent person carrying out thorough examinations, your examination reports are legal documents. If an accident occurs and a report is later found to be incomplete, inaccurate, or missing, the consequences can include significant HSE penalties, including unlimited fines under the Health and Safety at Work Act 1974 and, in serious cases, criminal prosecution.
Lolerflow's immutable audit trail means reports cannot be altered after submission without a full audit record of the change. This protects both the inspection company and the dutyholder, providing clear evidence of what was found, when, and by whom. For independent inspection companies, this level of documentation is not just good practice, it is essential professional protection.
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