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Equipment register software

Every asset, every inspection, every certificate in one register

Know what you have, where it is, whether it is safe to use and when it is due next, for every client and every site. The register is built into LolerFlow, so it updates itself every time an inspection is done.

Three lifting inspectors in hard hats and hi-vis talking on site
In short

LolerFlow keeps a register of every item of lifting and work equipment, sorted by client, site and location. Each asset shows its safe working load, status, last inspection and next due date, with its reports, certificates and defects attached. It is included in the standard plan at one flat monthly rate.

Last updated October 2026 · Written by the LolerFlow Editorial Team

What is in the register

What does the LolerFlow equipment register hold?

Every asset, in its place

Organised by client, site and location, such as Warehouse A or the production floor, so anyone can find an item fast.

Safe to use or not

Each asset shows its safe working load and status: active, under maintenance, out of service or retired.

What is due next

Last inspection and next due date on every item, with overdue items flagged in red.

The full paper trail

Inspections, defects, reports and certificates linked to each asset, ready for an HSE visit or a client audit.

Set up in an afternoon

Import your clients, sites, locations and assets from a spreadsheet, or add assets in bulk.

Equipment categories with their intervals

Each category carries its own inspection interval, so new assets get the right due date from day one. A forklift or crane carries both its LOLER examination and its PUWER inspection on one record.

LolerFlow equipment register for one site, with SWL, last inspection, next due date and overdue items in red
The equipment register: category, site, location, SWL, last inspection and next due date for every item.
Who it is for

One register, two kinds of user

Inspection firms

Hold the register for every client you inspect for. Plan your rounds from the due dates and send clients their records without digging through files.

Equipment owners

Hire companies, fleets, factories and warehouses keep their own register of every hoist, forklift, MEWP and machine, across every depot and site.

Equipment register questions

What is a lifting equipment register?

A list of every item of lifting and work equipment you own or inspect, showing where it is, its safe working load, its condition and when its next thorough examination or inspection is due.

Does LOLER require an equipment register?

LOLER does not use the word register, but regulation 11 requires reports of thorough examination to be kept and available. A register is the simplest way to show that every item has a current report.

Can I import my existing spreadsheet?

Yes. Clients, sites, locations and assets can all be imported from a CSV file, and assets can also be added in bulk.

Is LolerFlow an accounting asset register?

No. LolerFlow is built around safety and inspections. It does not track purchase cost or depreciation.

Can my customers see their own register?

Yes. The client portal lets each customer log in and see only their own sites, assets, reports and certificates, at no extra cost.

Does the register track PUWER inspections as well as LOLER?

Yes. Each asset carries its own inspection type and interval, so a forklift can show its 12 month LOLER examination and its PUWER inspection schedule on the same record.

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