Lolerflow lets you manage LOLER inspections across any number of client sites from a single account. Each site has its own asset register, inspection history, and report archive.
Start free trialMost inspection companies work across dozens of client sites. Each client has different equipment, different inspection intervals, and different reporting requirements. Managing that with spreadsheets and shared folders means duplicated work, version mix-ups, and records that are difficult to locate under pressure — particularly when a client calls asking about a specific piece of equipment or when HSE requests documentation at short notice.
Lolerflow organises everything by site. Your inspector selects the client site when they open a job, and all assets, inspection history, and reports are scoped to that location automatically. Nothing bleeds across from one client to another. The result is a clean, auditable record for every site, accessible in seconds, with no manual sorting required.
When the HSE or a client asks for records for a specific site, you share them directly from the platform. No searching through folders. No risk of sending the wrong client's data. No printing, scanning, or manually compiling reports from multiple locations. The complete inspection history for any site is always exactly where it should be.
Setting up a new client site in Lolerflow takes under two minutes. Once created, everything — assets, inspections, reports, defects, and due dates — is automatically organised under that site. There is no configuration required per job.
Managing LOLER records for a handful of sites in a spreadsheet is workable. Managing 30 or 50 sites — each with dozens of assets, mixed 6 and 12-month intervals, and ongoing defect tracking — is not. The failure modes are consistent across inspection companies:
For a full breakdown of how spreadsheet-based management fails as a LOLER inspection business grows, see our guide to 5 problems with managing LOLER on Excel.
Each site in Lolerflow is a completely separate data partition. An inspector working on Site A cannot see Site B's asset register or inspection history. A client given access to their records through the client portalsees only their own site — not any other client's data.
This matters for two reasons. First, it prevents accidental disclosure — a common risk when records are stored in shared folders or exported from spreadsheets. Second, it supports compliance with UK data protection obligations. Inspection companies hold sensitive commercial information about their clients' equipment and facilities. Keeping each client's data cleanly separated is both a professional obligation and a practical safeguard.
When a client relationship ends, the site record can be archived. All historical inspection data is retained for the legally required period, but the client no longer has active access. This gives inspection companies a clean, auditable record of who had access to what, and when.
Every piece of lifting equipment for that site, with full inspection history per asset.
See everything overdue or coming due across one site at a glance, sorted by urgency.
Schedule 1 reports filed by site. Instantly shareable with the client or duty holder.
Open defects flagged at site level so nothing gets lost between client accounts.
Due date alerts scoped to the correct site and sent to the right contacts.
Give each client read-only access to their own site records — no one else's.
Lolerflow's multi-site architecture is designed to scale without changing your workflow. Whether you have 5 client sites or 500, the process for adding a new site, assigning inspectors, and managing records is identical. There are no per-site fees, no additional configuration, and no need to migrate to a different system as your business grows.
The dashboard gives you a portfolio-level view: all sites, all due dates, all open defects, across your entire client base, in a single screen. You can drill down to any site in one click. Inspectors working in the field see only what they need for the job in front of them — the full portfolio view is available to managers and account holders.
For inspection companies managing LOLER compliance across complex industrial environments with multiple buildings, departments, and equipment types, Lolerflow supports sub-site organisation within a client account. Large sites can be broken down into named areas, with asset registers scoped accordingly. See how this works alongside all major LOLER equipment types and our LOLER record keeping guidance.
Multi-site management works alongside the client portal, automated renewal reminders, and defect alerts to give inspection companies a complete, site-by-site LOLER compliance system.
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